Collegium Vocale Gent



Privacy Policy Collegium Vocale Gent

  1. General

    1. Collegium Vocale Gent is a non-profit association (Drongenhof 42, B-9000 Gent, company number BE 0439,381,987, tel: 09/265.90.50, E-mail: Since more than 4 decades, Collegium Vocale Gent has been the most international music ensemble in the Flemish cultural scene that performs concerts in all corners of the world and thus includes five centuries of vocal music: renaissance music, baroque music with focus on the vocal masterpieces of J.S. Bach, oratorio repertoire for large choir from the classical period to the romantic and contemporary creations and music theatre projects.
    2. Collegium Vocale Gent VZW is responsible for the processing of your personal data. However, you can always change or delete all personal data at your own discretion.
      If you have any questions or wish to contact us after taking up our privacy statement or in a more general way, you can use the following data for VZW Collegium Vocale Gent
      Drongenhof 42, 9000 Ghent
      Tel: 09/265.90.50
    3. We take data protection very seriously. We guarantee the proper protection of your personal data. We are basing ourselves on the requirements of the general regulation on data processing (in short, AVG or GDPR).
    4. With this privacy statement, we will inform you of how we process your personal data as soon as you are enrolled in one of the newsletters of Collegium Vocale Gent or belongs to the community of friends and patrons.
  2. What do we do with your information?

    1. The personal data that you provide during registration will be processed by the VZW Collegium Vocale Gent for the following purposes and legal bases:
      1. To inform about the annual planning, the programming, the CD-releases and all activities within the working of the company.
      2. To publish information in accordance with your personal privacy settings
      3. Tos end you our newsletter, invitations and/or other information about concerts and services
      4. The obtainment of subsidization by the Government (legal obligation)Your personal data makes it possible for Collegium Vocale Gent to:
        1. Mapping your areas of interest so that we can provide you with personalized recommendations
        2. Perform general user management
        3. Contact you when needed
        4. Fully anonymous statistics on the use of Collegium Vocale Gent to generate and share with interested third parties (e.g. cultural organisations) in the context of knowledge exchange
        5. To further optimize the website and the information channels of Collegium Vocale Gent.If you wish, you may at any time decide to cease to disclose (certain) personal data to the public.
  3. When do we process or use any personal data?

    1. When using the website, we mainly collect functional information.
    2. When registering on the newsletter of Collegium Vocale Gent or Collegium Vocale Crete Senesi we also store the following more personally identifiable information:
      1. General: e-mail address, zip code, first name and name
      2. Specifically in function of the applications of which you use Collegium Vocale Gent, the following information can be processed-always with your permission-: name, first name, street name, postcode, country, telephone number, profile photo, Date of birth, place of birth, nationality, gender, lifestyle profile, language in which you wish to be addressed
      3. .In specific cases (VB musician, employee):
        1. Identity information – Identity or passport number
        2. National Register number
        3. Bank details
    3. Personal data obtained in an automated manner: certain data are collected in an automated manner whenever you use Collegium Vocale Gent (for example every time you perform an action such as a “like”).
    4. We keep the personal data in your personal profile as long as you remain registered for Collegium Vocale Gent. In this way we can offer you our services in an optimal way.
    5. When you cancel your registration, your actions are disconnected from your personal data and anonymised tracked for an indefinite period.
    6. We use the collected data only for the purposes for which we have obtained the data.
  4. When do we pass on your personal data to third parties?

    1. We may provide to third parties the data that you give to Collegium Vocale Gent, if this is necessary for the execution of the purposes described above.
      For example, we use a third party for:

      • Providing the Internetenvironment (webhosting)
      • Providing the IT-infrastructure (including IT-network)
      • Providing and disseminating newsletters and invitations
    2. We never pass on personal data to other parties with whom we have not concluded a processing contract.
    3. In the development of our services we work together with subcontractors (e.g. hosting providers for the website). These companies are located within the European Economic Area and are contractually bound to respect the privacy policy of Collegium Vocale Gent strictly. They act only on instruction from Collegium Vocale Gent and take the necessary measures to adequately protect personal data.
  5. Inspection and correction right

    1. You have the right to request information about the processing of your personal data, free of charge. Under the AVG you also have the right to have this personal data changed if they are incorrect or incomplete. In addition, you may have your personal data removed or prohibited from using it if they are irrelevant.
    2. To exercise these rights, you can always contact us via the e-mail address
  6. What are your rights as “Data subject”?

    1. In accordance with the general Data Protection Regulation of 27 April 2016 (AVG or GDPR), you have specific rights in connection with the processing of your personal data. You have the right to access and rectify or delete the personal data we have received from you. At the top of this privacy statement you will be able to contact us.
    2. You can always object to the processing of your data for direct marketing purposes, free of charge and without giving any motivation to do so.
    3. You have the right to ask us, free of charge, about what personal data we have, and to have this information corrected, transferred or removed free of charge.
    4. You have the right to ask us free of charge, but motivated, to restrict the processing of personal data or to object to a processing.
  7. How do we protect your personal information?

    1. Collegium Vocale Gent takes appropriate security measures to protect your data against, inter alia, unexpected destruction, accidental loss, deliberate alteration or unauthorized access. We make use of firewalls, ensuring that all information and files are stored on a secure terminal and protect every password through encryption technology
    2. The use of nicknames or logins and passwords or access codes is your responsibility as an end user. You hereby undertake to maintain the confidentiality of its confidential nature. In case of loss, theft or misuse of login information, we ask you to immediately notify us by e-mail with the subject of the message ‘ Login Collegium Vocale Gent ‘.
    3. Collegium Vocale Gent takes appropriate technical and organisational safety measures concerning the processing of personal data of children.
  8. Where can I find questions and/or complaints?

    1. Collegium Vocale Gent makes every effort to respect your privacy. Of course, it is never possible to rule out the improvement. We kindly ask you to report any comments and/or complaints to us via the contact details communicated above.
    2. If you believe that we have not adequately treated your complaint, we will inform you that you are also always entitled to contact the Belgian Data Protection Authority (Privacy Commission) and, where appropriate, to file a complaint, if you are in your Rights infringed.
  9. Retention Period

    Collegium Vocale Gent does not keep personal data any longer than necessary for the purpose for which it has been provided or is required under the law, i.e. not more than 10 years.

  10. Changes

    1. Collegium Vocale Gent always reserves the right to change this privacy statement. Therefore, please consult the latest version of this document on a regular basis. If you disagree with a change to the privacy statement, you always have the option to stop your account.
    2. This privacy statement was last modified and revised on 20/05/2018.